Zoom Transcription: How to Easily Transcribe Zoom Meetings


Zoom Transcription: How to Easily Transcribe Zoom Meetings

In a post-COVID world, virtual meetings have become an increasingly common part of professional life. Zoom transcription can help you access information from your meetings with ease, allowing you to take control of conversations.

Fortunately, modern technology makes it easy to create clear and accurate Zoom transcriptions. By learning how to produce transcripts of your Zoom meetings, you can stay up to date with important details, ensuring that you always get the most out of your professional communications.

Want to transcribe your Zoom meetings but feeling unsure of where to get started with transcription tools? Here's your Riverside guide to everything you need to know about Zoom transcription.

Can you transcribe a Zoom meeting?

You can produce a transcript of a Zoom meeting with ease, as long as you know how to use the tools at your disposal.

Zoom offers a range of in-built software options, which allow you to facilitate transcription in Zoom directly. Using native tools, you can create detailed and comprehensive transcriptions that differentiate between speakers and include all important details from your in-call conversations.

What are Zoom’s transcription services?

Zoom transcription services are designed to make it easy for users to capture Zoom meeting details in an audio transcript format. Transcription documents allow users to refer back to information after a meeting or webinar has ended.

Using Cloud technology, Zoom's audio transcription tools convert audio information into written materials. Then they automatically forward a finalized transcript to an email address associated with the meeting host's Zoom account.

You can use Zoom transcription software to produce text-only audio transcription files. Alternatively, you can choose to display closed captions as part of a video recording. How you use your transcript is truly up to you.

In addition to Zoom's transcription service, the site offers basic native editing tools via an online portal. This allows users to correct transcription errors and assign speaker details as needed. You can use editing tools to alter your transcript, improving quality and accuracy.

Requirements for Zoom transcriptions

Zoom's audio transcription services are available for all Zoom meetings that enable Cloud recording and hold a business, education, or enterprise license.

If your Zoom account is set up with these things in place, you'll be able to access the site's full suite of recording, transcription, and editing tools anytime, anywhere with just the click of a button.

How to transcribe audio from Zoom meetings

Need an audio transcript of your Zoom meeting? Follow these simple steps to get started with Zoom's in-built transcription tools.

Step 1: Log in to your Zoom account, and ensure that you have a business, education, or enterprise license set up.

Step 2: Navigate to your account settings, and choose the enable cloud recording.

Step 3: In settings, ensure that you have enabled Zoom's audio transcription function.

Step 4: Create your cloud-based Zoom meeting and invite guests.

Step 5: Conduct your meeting as usual. Once your meeting is complete, select end recording and end call.

Step 6: Wait for Zoom to process your recording, which will be sent to you via email using the address associated with your host account.

Step 7: Wait for Zoom to process your transcript and email you with your meeting transcription, noting that this may take some time after your meeting is complete.

Just like that you should have access to your Zoom meeting’s transcription.

How to edit Zoom audio transcriptions

Want to make changes to your Zoom transcription?

One option is to download your transcription as a VTT file and open with a text editor or word-processing application. Alternatively, follow these steps to edit transcriptions in Zoom.

Step 1: Sign in to the Zoom web portal.

Step 2: Go to the navigation menu, and click recordings.

Step 3: Click on your recorded meeting, and view your recording files.

Step 4: Select the play icon. Transcription text will display on the right side of the screen.

Step 5: Playback your recording, and review your transcription. To edit, hover over a phrase, and select the pencil icon.

Step 6: To edit a speaker's name, hover over the current speaker name, and click the pencil icon.

Step 7: Make any desired changes to your transcription text. Click the check mark to finalize changes.

Step 8: Save and download your completed transcription files.

How to generate live captions in Zoom meetings

Using Zoom technology, you can generate live captions, helping you improve accessibility for all call participants during Zoom meetings. Follow these steps to get started.

Step 1: Open your Zoom account, and go to the Zoom web portal.

Step 2: Navigate to your account settings, and enable the auto-generated captions feature.

Selecting automated meeting for Zoom transcriptions

Note that you can also enable manual captions if you’d like the option to type our captions yourself.

Step 4: Invite all relevant participants, and begin your Zoom call. 

You’ll need to select the Show captions button from your toolbar to turn your live captions on and ensure they are working properly before diving into meeting content.

Show captions button for transcribing Zoom meetings live

Where are Zoom transcripts saved?

Your Zoom transcripts are available in various locations.

In most cases, your Zoom transcriptions will be sent to you via email. Here, you can download transcript files and save them to your device or share them to another destination.

Zoom transcriptions are also stored within your Zoom account. When you access the Zoom web portal, you'll be able to located past recordings and their associated transcription files. Recordings are also backed up to the Cloud for extra security.

Multiple storage locations mean that you don't have to worry about your Zoom recordings or associated transcriptions. However, it's always best to continue saving and storing your recordings safely just in case.

Can I transcribe on Zoom without recording?

While most Zoom transcription advice relates to Zoom recordings, it is possible to produce a transcription of an unrecorded meeting if needed.

If you want to access a transcript of a Zoom meeting after the fact, a recording is essential, as this is the only way for Zoom to obtain details from your call.

However, if you decide to produce a transcript ahead of time, you can rely on Zoom's live transcription feature to generate a transcription in real time. You'll be able to download your final transcript after your call is complete.

You can also use external transcription software to transcribe audio during your meeting. Or, alternatively, you can use a manual transcription pathway, asking someone on your call to take notes about important information. While this option is slower and less accurate, it can be helpful if you only need to keep track of a few basic details.

Is Zoom good for transcription?

Zoom's transcription options offer plenty of flexibility for meeting hosts and can be a great way to obtain audio transcripts for your calls as required.

If you often conduct meetings with Zoom, the site's in-built Cloud recordings and audio transcript tools can make it easy to produce transcript documents natively and automatically.

This means that you can rely on simple, easy processes that require minimal work from your team. Automatic transcription cuts down on time and energy demands, allowing you to focus on your conversations as they occur.

For this reason, auto-transcription tools are preferred by busy professionals who want to stay in control of their professional lives.

While Zoom transcription is a good choice, it does have some limitations. Zoom may not be quite as accurate as dedicated transcription software tools. This is partly because the recording quality isn’t the best and Zoom relies on your internet connection for resolution. Generally speaking, you want crisp and clear audio as this leads to the most accurate transcription results. 

Zoom transcription alternative: Riverside

While Zoom's transcription tools are a good option for many users, they're not the only choice when it comes to producing an audio transcript. Many alternatives exist, offering unique tools and features to improve the transcription process and results.

One of the best recording and transcription tools on the market is Riverside, using the latest technology to provide automatic transcriptions with incredible accuracy and excellent quality, regardless of whether you're recording with a mobile or desktop device.

Riverside's in-built transcription tools are easy to use, relying on advanced tech and studio-quality audio recording software to automatically extract audio data. This helps Riverside to produce clear, comprehensive transcription documents.

Using Riverside, you'll receive your transcript in both SRT and TXT file formats. SRT files are perfect for subtitles and captions, while TXT files can be used for content repurposing across a variety of platforms.

Unlike Zoom's VTT files, Riverside's SRT files are compatible with most social media platforms, allowing you to apply clear, accurate captions to videos that appear on Facebook, Instagram, TikTok, YouTube, and more.

Designed with professionals and creators in mind, Riverside is set up with a user-friendly interface and diverse recording features. The app frequently adds new tools that make recording and transcription for audio and video content alike easier than ever.

Recording transcriptions are available on some of our paid plans, but you can also try our free transcript generator.

Read more: Automatically Transcribe Video to Text With

FAQs on Zoom transcriptions

Still unsure about how best to navigate and understand Zoom transcription tools and processes? Here are our answer to a few frequently asked questions.

Does Zoom offer free transcription?

Zoom's transcriptions are available for free and are applicable to all recordings saved on the Cloud. However, there are some prerequisites that your account must meet in order to be eligible for the full suite of transcription tools. To access some advanced features, including transcription of long recordings, you may require a paid Zoom subscription.

How do I get transcription of Zoom recording?

To get a transcript of your Zoom recording, make sure that your recording is saved to the Cloud and is eligible for auto transcription, as determined in your account settings. Once you've done this, you can access a transcription by navigating to your saved recording in the Zoom web portal. Easy!

Can you print a Zoom transcript?

Your Zoom transcripts can be printed if needed. To print a Zoom transcript, you'll need to download the transcript to your device and open the document using a text editor or word-processing tool. Remember that text may appear differently on screen than on paper, so you'll need to accommodate for margin overlap and other stylistic elements.

How do I transcribe a Zoom meeting in Word?

If you need to produce a transcript in a Word document, simply download your finalized Zoom transcription and use Microsoft Word to open the document. Here, you'll be able to make changes as desired. 

Alternatively, you can take manual notes directly in Word during your meeting or use the platform’s dictation tool. These are likely to be less comprehensive than an automatic transcription but can be a valid option for recording simple information.

In what languages can I transcribe on Zoom?

All of Zoom's transcription and closed caption features are currently available in English. The site's transcription tools are available in over 35 languages, including French, Spanish, German, Chinese, Hindi, Arabic, and more. Over time, Zoom plans to add additional languages to its repertoire for both transcript and close caption compatibility.

Subscribe to our newsletter

Highly curated content, case studies, Riverside updates, and more.

Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.

Related articles


min read

How to Make an Audiobook: 10 Easy Steps for Beginners is an audio-video tool that collapses the pod/broadcast studio experience into your browser. The service captures lossless audio and up to 4K video locally, syncs it, and uploads as you go.


min read

Headliner App Review: A Marketing Tool for Podcasters is an audio-video tool that collapses the pod/broadcast studio experience into your browser. The service captures lossless audio and up to 4K video locally, syncs it, and uploads as you go.


min read

Best Video Recording Apps for iPhone in 2023 (All Skill Levels) is an audio-video tool that collapses the pod/broadcast studio experience into your browser. The service captures lossless audio and up to 4K video locally, syncs it, and uploads as you go.

Try Riverside today

The next gen podcast and video creation platform for creators.

Get Started
Start recording with Riverside
Easily record high-quality podcasts & videos remotely
Get Started
“YouTube has the infrastructure to introduce audio hosting and origination, and match it to video with all the rich analytics it already provides. A seamless creator experience, plus SEO marketing tools, plus the benefit of being a platform most have been conditioned to equal. Give it a turn-key opportunity to activate a more cohesive strategy around both video and audio, to the benefit of all parties.”
A.J. Feliciano | Head of Podcast Network
“People are working from home more and more. Audio-only is not as in-demand because the need to multitask while commuting is no longer there.”
Stone Roshell | Head of Podcast Production
“Live streaming may become the biggest way to grow using video for your podcast.”
Stone Roshell | Head of Podcast Production
“With major platforms like Spotify, TikTok, and YouTube putting more resources into video podcasts.. now is a uniquely opportune moment for smart creators to harness that energy by investing in video for audience growth.”
Ryan Duffy | Head of Audio Operations